How Do You Time a Wedding?

How to time your Wedding Reception

OK you have everything set, now how do you figure out the timing for the reception. How long should the cocktail hour be? How long should I plan for everyone to eat? Should I start the first dance when they are eating dessert…HELP! Do not despair it is not as difficult as you think. You want your reception to flow as smoothly as possible so here is some advice. Talk with your reception coordinator and get their timeline, then talk with your DJ or MC and get their timeline, now merge the two then go back to both of them and show them your time line and make sure the two are one! Now everyone is on the same page, YEAH!

Here are some basics:

The Cocktails and appetizers should be served  for 45 minutes  to an hour and a half .  It will depend on if you have to turn the room around, often the ceremony is held in the same place as the reception, and so therefore, you may need more than an hour for turn around time.  If it is a simple event, an hour should do.  If you have a larger event, you may want to give yourself an extra half an hour.   Always plan to serve a variety of foods during cocktail receptions. Provide one bartender for every 75-100 people.  Offer nonalcoholic beverages in addition to beer, wine and  liquor.

How do I plan the food?
•You should allow enough time for guests to eat leisurely and socialize with friends and family.
•Depending on your meal type here are some guidelines:

  • Brunch Reception 30 to 40 minutes
  • Luncheon Reception 45 to 60 minutes
  • Dinner Receptions 20 minutes per course for dinner.  If you are having a Buffet Dinner than allow 60 minutes for dinner.  If you have lines that can go along both sides that will help with the flow.
  • Just a thought consider donating leftover food to homeless shelters or distribution organizations for the needy.  You will have to ask your venue for their policy.
  • Consider requesting one server for the head table and two family tables.
    Most facilities allow one server for every two tables, for standard, three- or four-course meals. Check with the facility to determine if there will be additional labor charges for the extra servers.

When do I cut the cake?

We have found that it is best to cut the cake after your entrance introduction.  You are introduced, walk to the center of the room, the DJ or MC welcomes your guests on your behalf, cut the cake….waiters take the cake to the back and prepare it to be served.  This saves time and the cake is ready immediately after dinner to be served.

Yes, you can have the cake or dessert served as you begin the Bridal Party dances.  People are seated and all eyes are on the new couple,  The Bride and Dad, the Groom and Mom and the Bridal Party.  They can eat their dessert and enjoy the moment then be ready to dance the night away.

It is not that tough to keep your reception flowing.

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Join us at “The Wedding Gallery” June 5, 2012  6:30 pm – 7:30 pm for

“WEDDING CAKE DEMYSTIFIED”

1701 S. Veteran’s Parkway  Bloomington  IL (Next To Starbucks at Veteran’s and Morrisey Dr)

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Wedding Cake Demystified

LET THEM EAT CAKE!

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Join us at “The Wedding Gallery” June 5, 2012  6:30 pm – 7:30 pm for

“WEDDING CAKE DEMYSTIFIED”

1701 S. Veteran’s Parkway  Bloomington  IL (Next To Starbucks at Veteran’s and Morrisey Dr)

A cake workshop to help you figure out cake…yes come join the Premier Bakers of Bloomington and find out what cake you like.  Learn about pricing, how they are made, choices for icing.  Cake is an individual thing.  This is an opportunity to meet several Bakers in a quiet atmosphere and actually enjoy finding out what is available.   What a concept!  Unlike a Bridal show where you feel like cattle going through the aisles instead  you can sit down, learn a little, and taste great cakes all in one spot at “The Wedding Gallery”

You have no doubt gone through all of the wedding magazines you could get your hands on.  You’ve looked at hundreds of pictures of cakes.  Now, what is it going to cost you?  Well that depends on how elaborate you would like to get.  You must realize that many hours can go into creating the fantastic cakes you will see on ‘WETV” and that costs money.  The cost of your cake will be determined by the type of icing, how the cake is decorated, and the size of the cake, and also whether there is a brick and Mortar store (remember Girls these people make their living at this.)   The number of servings will determine the number of tiers you’ll need.

Cake is an individual thing.  I mean everyone has different tastes.  I can be at a wedding and think, OK the cake is good (not great in my opinion)  but my partner will be going crazy about it.  When someone tells you, “You just have to have “so and so” for your cake they are fantastic!”  Maybe they are but to you they may not be that great.  TASTE THE CAKE!

Before you run around like a maniac, you should by now know whether your reception venue provides a cake.  If so, then this is one thing you may not have to worry about.

ADVICE:  Make sure you taste the cake from your reception vendor if they provide it.

Why? What if you don’t like it?  If you don’t want their cake, see if they will give you a credit on the cake and find your own.

WARNING!  Make sure you will not be charged an extra cake cutting fee though. It can range from $1 per person to $4 per person.  I hate that fee.

Also, if you are providing the cake to a reception hall venue, for example at a hotel, they may require that the person making the cake holds a State Food license. Make sure you check on that, you would hate the day of the wedding to find out and not be able to serve your cake.

Let’s talk Cake.

Icing – Frosting, what is the difference?  Is there a difference?  What is fondant anyway?  Ganache, what’s a ganache?

There is no difference.  Icing and frosting are two words used for the same thing, it just depends on what part of the country you are in.  In the South, they call it icing.  No one “frosts” their cakes down south; they “ice” them.  We northerners “frost” our cakes.
  1. Frosting/Icing The more labor intensive the more expensive it will be.

You will have the choice of: fondant, marzipan, royal frosting (icing for you southerners), chocolate ganache, and flavored buttercream.

  • Fondant is a paste made of sugar and water. This paste is rolled and flattened then placed on top of a cake previously frosted in order for the fondant to “glue” itself to it. Fondant is a thick chewy form of frosting.
  • Fondant and marzipan are the most expensive, because of the labor involved in rolling it to a perfectly smooth surface.
  • Marzipan is an almond and sugar paste used to ice cakes and other pastries or sculpted into a variety of shapes.  It can also be eaten as candy as well as used for cake decorations.
  • Royal icing is a hard white frosting, made from softly beaten egg whites, powdered sugar, and sometimes lemon or lime juice.  It can be used either as a smooth covering or it can be used to create decorative flowers or other decor.  Royal icing can be piped into shapes which are then allowed to harden.  They can then be arranged to create edible decor on your cake.
  • Ganache is a rich mixture of chocolate and cream which can be used as a frosting or filling.  Depending on the intended use, different ratios of chocolate to cream are used, to create anything from a light glaze to a creamier frosting consistency.  It is very rich.
  • Buttercream is the simplest type of frosting.  It is made by creaming butter with powdered sugar, although other fats can be used, such as margarine, shortening, or lard.   It is then flavored with a variety of options. CAUTION:  Outside wedding in August?  Buttercream melts so be careful.

2. Cake Decorating  The more labor intensive, the more expensive it will be.

  • Your cake decorations will depend on the type of frosting you pick.  Rolled fondant allows for amazing decorating because the surface is smooth.
  • Buttercream, the best choice for decorations of fresh or silk flowers.  When you use buttercream the cake is decorated with patterns or swirls.  You will often see decorative satin ribbons around each tier.  Caution:  buttercream is delicious (my favorite) but it melts.  Ask me about the tent wedding in July and the cake melting incident.  I felt so bad for the girl delivering that cake.  Buttercream will not stand the heat.

Things you should ask the Baker:

  1. Will you do a custom wedding cake, or are there a set number of designs for us to choose from?’
  2. How adaptable are wedding cake designs, especially due to budget concerns?
  3. Do you have or can you rent items like cake toppers, stands, tiers, fountains, and cutters?  Will we be billed extra?
  4. If I want to use fresh flowers on my cake, will you coordinate with my florist, or will I have to manage getting the flowers to you?
  5. What ingredients do you typically use?  What kind of icing do you use?
    (Better ingredients will cost more, but will make the cake taste better)
  6. How long before our wedding are the cakes prepared?  How long does it take to make a cake?
    (The closer to your wedding that the cake is prepared, the better it will taste. BUT, anyone who tells you that they can bake a wedding cake in a day is not telling you the truth, or isn’t being realistic.  Due to the complicated nature of wedding cakes, they usually take between three and five days. )
  7. Are your wedding cakes priced by the slice?  Is there an extra cost for special fillings or details?  Will you charge extra for my design?  Is there a price list I can take home with me to study?
  8. Can you give me a written proposal I can take home?
  9. Do you do deliver?  How much does it cost?  Will the delivery person be able to make emergency frosting or decoration repairs and arrange the cake table?
    (For anything even slightly complicated, getting them to deliver is best. You won’t want to be stuck with 150 ruined pieces of wedding cake at $8 per slice, much less on the morning of your wedding.)  You can find these questions on http://weddings.about.com/cs/weddingcakes/a/cakequestions.htm

 

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How much will I need?

Approximate Wedding Cake serving for finger size portions for a Round tiered Wedding Cake

Servings Round Tier Cake Approx Prices
up to 30 people 5 and 8″ (2 tier) $2.25/slice – $5.50/slice on up
up to 50 people 6 and 10″ (2 tier)
up to 75 people 5, 8 and 10″ (3 tier)
up to 100 people 6, 9 and 12″ (3 tier)
up to 125 people 6, 9 and 14″ (3 tier)
up to 150 people 6, 10 and 16″ (3 tier)
up to 175 people 7, 12 and 16″ (3 tier)
up to 200 people 5, 8, 12 and 16″ (4 tier)
up to 225 people 5, 9, 12 and 18″ (4 tier)
up to 250 people 6, 10, 14 and 18″ (4 tier)
up to 300 people 5, 9, 12, 14 and 18″ (5 tier)
up to 350 people 6, 9, 12, 16 and 20″ (5 tier)
Approximate Wedding Cake serving for finger size portions for a Square tiered Wedding Cake
Servings Square Tier Cake Approx Prices
up to 25 people 5 and 8″ (2 tier) $2.25/slice – $5.50/slice and up
up to 50 people 6 and 10″ (2 tier)
up to 75 people 8 and 12″ (2 tier)
up to 125 people 6, 9 and 12″ (3 tier)
up to 250 people 6, 8, 12 and 16″ (4 tier)

Prices may fluctuate from region to region.*

 

Receive Tips and Free Workshop Events at “The Wedding Gallery”
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At Tiers Designer Cakes in Bloomington, Jessica does amazing cakes!  Obviously you can see the pictures.

At MadHouse Cakes you’ll love Erin and her cakes are fantastic!  Check her out www.madhousecakes.blogspot.com.

Sugar Art http://www.kamsugarart.com/weddingcakes.html

Kamra is a trip, you will love her sense of humor and her daughter is so sweet.  Kamra Pierce has been designing cakes and preparing food for over 30 years.  

Receive Tips and Free Workshop Events at “The Wedding Gallery”
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So, you are getting married. Keep it in perspective. Enjoy the moment!

2012 Margaret Moore, www.simpleeleganceeventsandweddings.com
Want to use this article in your E-zine or website? You can as long as you include this complete statement:

Event Planning entrepreneur Margaret Moore with Simple Elegance Events and Wedding Designs publishes this weekly e-zine. Get your FREE “My Dream Wedding without the Nightmare” at www.simpleeleganceventsandweddings.com

Weddings – Marriage = Commitment

 

 

Is getting married really necessary?  I thought how ridiculous.  What kind of  a question is that?  We hear it all the time the divorce rates are 45% to  50%  for first time marriages, 60% to 67% for second marriages, and a whopping 70% to 73% for third marriages….

I have heard young girls say, “I just got married too young.”  What is it with today?  It makes you stop and think.  I will be married for 33 years this year.  I can’t believe I can actually say that.  I love Sam, always have, always will.  I will say though it is amazing how much you can love someone and how much you can hate them all in one – 24 hour period.  I swear there are days when I thought  to myself, “My life would be impossible without him” and then” How and why did I marry you, you are driving me crazy?”  No doubt Sam has probably thought the same thing,  but we are happy.  It is alot of work to stay married..I think that is it, it is work.

Marriage aphormism

I had surgery last week so I have not been to spunky to write but I was looking at, go figure Wedding stuff and I found this article that I thought was amazing.  I just had to share:

 

7 Reasons To Believe In Weddings

written by Liz Coopersmith

 

If you let most newscasters tell it, marriage isn’t “in” anymore. We see all sorts of headlines: Divorce rates are up. Twentysomethings choose cohabitation over marriage. Marriage isn’t for everyone. I could go on and on. Everywhere I look there’s a new study or story on why people aren’t getting married, waiting much longer to get married, or just plain miserable in their marriages. Yet, as a newly married woman all I can think about most days is how happy I am in my own marriage and how blessed I feel to have found a wonderful man willing to take this journey with me.

 

Dear naysayers: I don’t agree. Marriage can be wonderful, if you marry the right person at the right time. I can’t tell you who or when to marry, but I can give you seven damn good reasons why you should, at least, believe in the power of the institution. Read them before you pass judgments, please. Put simply: I’m only about a year and half into a marriage, and I can already find seven reasons to tell you it’s worth the work — that’s got to be a good sign.

 

1. Marriage can heal you.

Sometimes I realize my husband’s love has slowly but surely healed parts of me I never even knew were broken — some small, some big. If you let it, the love your spouse has for you can repair the pain other parts of your life have caused.

 

2. Marriage motivates you.

Just like becoming a parent makes you want to be better for the sake of your child, getting married makes you want to be a stronger more present person in your relationship. You share a life and beliefs with your spouse — the achievements and the consequences — and knowing that your failures are theirs as well makes you want to succeed for the both of you.

 

3. Marriage is a test you’ll want to take.

Remember those times in your life when you walked away from something prematurely only to wish later on that you’d at least given it a try? Marriage is a test of your inner will and your devotion to yourself and another human being. It’s also a test of your honor and commitment when life is most unkind.

 

4. There is someone for everyone.

I believe this wholeheartedly. And if you don’t, well then, hey, why are you even reading this right now? There are billions of people in this world, and when you find that one needle in this humongous haystack we call life, you feel so truly blessed and so lucky that it will be hard not to want to give all you have to them.

 

5. Marriages keep it real.

In life you can lie to everyone else but yourself — this we know. And who knows you better than you know yourself? Your spouse just might, if you let them in. They will be the one to call you out on your bullshit when no one else will. When everything else in your world seems confusing and out of place, if you’ve chosen to spend the rest of your life with the right person, they will be there to help you put it all into perspective — even if you don’t particularly like what they have to say. Like it or not, you’re gonna need that type of raw honesty at some point in your life. Why not when you say, “I do”? When they commit to you, they commit to a lifetime of openness and honesty with you. (Or, at least, they should.) That’s a gift.

 

6. Marriage is resilient.

Yes, you may know of quite a few people who are still reeling from failed marriages — they might even be your parents, friends, aunts or uncles. But I bet you also know at least one couple who is happily married right now and working hard to keep it that way. Studies will have you believe that marriage is something that used to be a good idea but isn’t so smart today. Marriage has taken a beating over the years in the press, but if you pay attention, there are still millions of weddings a year in the U.S. alone. Why do you think that is? Despite what negative aspects of marriage others see or hear about in their own lives, they still feel compelled to try and are willing to fight for.

 

7. Marriage reopens parts of your heart you never even knew were closed.

Remember the joy you felt when you were a kid and you rode an amazing coaster again and again because you didn’t want the high you felt to end? Or how excited you were to unwrap that giant birthday gift you’d been staring at all week? Can you remember the last time you felt that good? On the best days, a healthy marriage can warm your heart in those very same places and really make you feel that alive and vulnerable again. Your spouse’s love can go to those places, promise.

 

Thank you Liz Coopersmith, I could not agree with you More.  I always say,”So, you’re getting married?  Keep it in perspecitive,  Enjoy the Moment.”  Today I will say, Learn to enjoy the moment for a lifetime.”

I think Mr. Hank’s said it best:

A wedding quote from Tom Hanks

told by Margaret Moore Senior Planner of Simple Elegance Events and Wedding Designs

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Where do you start? How do you ge the most for your money? The questions go on and on. Well on April 10th at 6:30 pm join us for “How to have a Dream Wedding instead of a Nightmare” Workshop at “The Wedding Gallery.” 1701 S. Veteran’s Pkwy Bloomington IL

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